Human Resources Assistant

Company: Department of Human Resources | Last Updated: August 1, 2017

Department of Human Resources

Role Summary

The successful applicant will provide assistance to the Human Resources Manager or equivalent, ensuring that all relevant HR related matters are handled within the Unit.

Main Responsibilities

  1. Ensure the smooth and efficient operation of the Unit through administration of daily operations.
  2. Draft, type and proof-read various documents ensuring accuracy.
  3. Provide up-to-date advice on HR related matters, procedures and regulations to members of the public and to staff to help them carry out their daily operations.
  4. Assist/Provide research support as required.
  5. Maintain records relevant to the specific unit and also ensure that complete records are available for reference.
  6. Update and maintain information on computer systems, databases and spreadsheets and in archives.
  7. Assist with the preparation of meetings and presentation materials.
  8. Assist with processing paperwork, gathering information and verifying data.
  9. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
  10. Assist with the maintenance of the National Health Insurance Plan by performing daily operations and acting as a Liaison Officer.
  11. Assist with the preparation of retirement benefits for retiring officers.
  12. Assist with the administrative functions of supplemental plans and reconcile insurance plans to ensure these operate effectively.
  13. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Associate’s Degree in Business Administration, Management or related field
  • Three (3) years working experience in a related area
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment and relevant computer applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication skills
  • Ability to work well under pressure
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