Human Resources Records Clerk ( INTERNAL APPLICANTS ONLY)

Company: Department of Human Resources | Last Updated: May 26, 2018

Close date: 31.5.2018

Department of Human Resources

Role Summary

The successful applicant will perform record management and clerical duties in an efficient and competent manner to ensure the daily operations run efficiently.

Main Responsibilities

  1. Maintain and manage the filing system to ensure accurate and well-organised document management for the Ministry, including:
  1. Bring up files for action, forward to relevant officer and put away all files
  2. Create new files and volumes as required, record on and maintain file index
  3. File incoming correspondence on appropriate file, cross-reference as necessary
  4. Maintain reference book and record file movement
  5. Retrieve files for members of staff and request overdue files as necessary
  6. Review files to ensure all outstanding matters have been dealt with and take necessary action
  7. Provide general records management assistance to the Ministry
  8. Archiving inactive files

​Minimum Qualifications

  • High School Diploma or equivalent
  • Certificate in Records Management (preferred)
  • Three (3) years related experience
  • Good knowledge of Government structure, policies and procedures
  • Excellent knowledge of Records Management
  • Good knowledge of the use of standard office equipment
  • Good knowledge of relevant computer software applications
  • Good oral and written communication skills
  • Good interpersonal and organisational skills
  • Ability to work well under pressure

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