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Paralegal

| Last Updated: August 3, 2017

Essential Duties and Responsibilities

 

Technical excellence – Demonstrate high technical skill and commercial awareness in delivering legal services to meet client demands, in particular by excellent verbal and written communication and skilful and accurate document drafting.   Sign documents and communicate with third parties only in accordance with the individual’s personal employee authorisation. Be proactive and demonstrate initiative, prioritising workload and taking a consistent approach.   Obtain clear instructions in relation to the preparation of documents and other work to be undertaken on a matter.

 

Client service – Consistently deliver the highest level of service in accordance with our values. Preserve the highest degree of client confidentiality.

Business development – Make a contribution to the winning of new business by taking part in business development activities when required and identifying potential business opportunities with new and existing clients/intermediaries.

Matter set-up and management – all clients are fully and properly verified in accordance with our policies and procedures, and take responsibility for all other aspects of matter management .When acting as matter manager, ensure thatfrom take-on to payment of our invoices, and assist more senior fee earners with matter management

Work well with others – Ensure positive working relationships are maintained with all colleagues; actively contribute to a culture based on the inclusion of others; take opportunities to develop relationships with other Mourant Ozannes’ offices with an emphasis on teamwork rather than competitiveness; supervise and delegate to secretaries, temps and students as required from time to time.

 

Knowledge management and training – Share knowledge, including across jurisdictions, and help to improve the technical skills of others and support and update the knowledge management of Mourant Ozannes.

 

Living by the firm’s values – Act at all times in accordance with the firm’s vision and values and encourage others to do likewise.

Tasks

 

It is anticipated that this role will grow with the individual and be limited only by the successful applicant’s enthusiasm, application and technical expertise. Initially the role will be split across litigation and corporate & finance teams and will include:

 

  1. Organise and prepare for meetings (external and internal).
  2. Ensure accurate input of data and indexing of documents, ensuring that all records are kept up to date.
  3. Accurately copy and collate court documents (otherwise known as ‘bundling’).
  4. Undertake research as required by legal staff.
  5. Inputting time onto the Intapp systems
  6. Assisting finance and corporate fee earners with first drafts of resolutions, security filings, opinions and other transaction documents.
  7. Maintaining an effective filing system in Worksite and in physical folders where necessary. Filing all documents, correspondence and documentation accurately in date and time order – ensuring there is no backlog.
  8. General administration, for example: sending faxes, photocopying, making up papers files etc.
  9. Make full use of the firm’s standard styles and procedures to present documentation in a professional manner.
  10. Answer any concerns or queries a client may have in the appropriate manner.
  11. Organise / prioritise own work schedules.
 

Status of Job Description

 

The job description described above does not form part of the employee’s terms and conditions of employment and may be amended from time to time. Any amendment will be notified to the employee. The description is, however, intended as guidance as to what is expected in the proper and efficient performance of the role and may be considered in assessing the employee’s performance.

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