Administrative Assistant (INTERNAL APPLICANTS ONLY)

Company: British Virgin Islands Recovery and Development Agency | Last Updated: March 23, 2019

Close date: 5 April 2019

Organizational Background

The Government of the Virgin Islands in collaboration with the Recovery and Development Agency (RDA) invites qualified and professional applicants to apply for the position of Administrative Assistant.

Main Responsibilities

1. Answers phones promptly and use good judgment to prioritise the distribution of messages in a timely manner.

2. Provide general administrative and clerical support including mailing, scanning and copying.

3. Prepare meeting materials and assists with the development of PowerPoint presentations; compiling presentation.

4. Records minutes at various meetings and archives them accordingly.

5. Prepare and modify documents including correspondences and reports.

6. Managing and updating workload tracking documents, programme and project budgets.

7. Conduct desk-based research.

8. Maintain electronic and hard copy filing system.

9. Open, sort, and distribute incoming correspondences.

10. Assist in resolving any administrative problems.

11. Performs errands to post office and office supply store.

12. Maintain office supplies for department.

Preferred skills and competencies

 Associate/Bachelor’s degree in Business Administration

 Three (3) years of administrative support experience

 Exceptional customer service skills

 Requires strong communication skills, both verbal and written, organisational skills, both analytical and problem solving

 Ability to quickly/easily adjust to changing priorities/direction

 Demonstrated experience using requisite software: MS Word, Excel, PowerPoint

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